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    How to Time Block

    John Melley - Tuesday, March 12, 2013

    Ever have a day where you get to about 3:00 PM and realize you haven't accomplished anywhere near what you had planned to?

    In this post I reveal a powerful tip to help you get more done during the day.

    We've all had days where we wonder where the time went. One trick to getting more done during the day is to use Time Blocking during your day.

    The power behind Time Blocking is that you set a start and (more importantly) an END time for your task(s).

    So let's say you have an editing project that needs to get finished, a voice session, some follow up calls, paperwork, emails to send, meet with a client.

    Be Realistic

    Block out the start and end for each task, being realistic about what time it will take to get each task accomplished. This is key.

    To Do lists can leave you frustrated in that you look at it and feel like you didn't get everything on it crossed off.

    Time blocking will help you with your workload and help you make decisions on what you take on.

    Here's an example: (Your results may vary)

    6:00 AM Wake Up

    6:15 - 7:00 AM Prepare breakfast

    7:00 - 7:20 Shower/Prep for Day

    7:20 - 7:30 Get dressed

    7:35 - 8:00 Travel to Studio

    8:00 - 8:10 Set up

    8:10 - 8:40 Editing

    8:40 - 8:50 - Break

    8:50 - 9:20 Editing

    9:20 - 9:30 Break

    9:30 - 10:00 Editing

    10:00 - 10:10 Break

    10:10 - 10:30 Review script for recording session

    10:30 - 11:15 Recording Session

    11:15 - 11:30 - Break

    11:30 - 12:00PM email

    Rest of day can be blocked out from there.

    A Couple of Key Points:

    Two things you may have noticed in this schedule:

    • I set up breaks every half hour. You may recall from a previous post "The Mighty Egg Timer" that you set the timer for 30 minutes and work solid - no distractions. You'll be amazed how much you can accomplish in 30 minutes with no distractions.
    • I take a break. Get up and walk around. You need to do this and you'll be more productive during those 30 minute work periods.
    • When I say "No distractions" I mean NO distractions. Phone to Voicemail, email, twitter, facebook, internet off.
    • Notice I put email in the middle of the day.

    Work on YOUR Agenda:

    The key to accomplishing more is working on YOUR agenda and task list. When you start your day looking at email you start responding to other people's requests. You're working on THEIR agenda - not yours.

    Very little is so Earth Shattering in email that it can't wait until noon to get back to people. I've found that most questions/requests typically resolve themselves by the time I get to look at the email thread of messages and I've saved myself the time of sorting through the "Half-assed" communication that takes place in most email.

    This one tip - email at noon - has been one of the KEY productivity techniques that I have used over the last few years that has helped me manage my time more effectively.

    If you try nothing else, try this one for a week and notice the difference!

    What time management tips and strategies do you employ? I'd love to hear them. I'm always looking for good ideas.


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